Viewing your sites
Each site card shows:- Site name, location, and description
- Your supervisor(s) at that site
- Any site-specific requirements or notes
Browse Program Sites, request a new site, or use Add to add a supervisor when your program enables these options.
Selecting an established site
Select Program Sites to browse your program’s established sites. Search or filter the list, open a site to review its details, and select Add to My Sites for the correct placement. This is the fastest path to getting started. If your site is in the established list, use it.Requesting a new site
If your placement site isn’t in the established list, you can submit a request for it to be added and approved — either from this tab, or from Clearance Tasks, depending on how your program is set up.If you see Request New Site
1
Start the request
Click Request New Site on the My Sites tab.
2
Search before creating a site
Search by Site Name or Address. If you find the correct site, select it and review its details. If it is missing, select Create New Site or Skip and Create New Site.
3
Complete the site details
Use Next to work through Basic Information, Site Details, and the remaining sections. Complete the required contact and placement information shown by the wizard.
4
Review and submit
Check the Review & Submit page, then select Submit Request. Your coordinator reviews the request unless your program automatically approves it.
If Request New Site is missing
Your program has disabled student site requests on My Sites (and in Log Hours). Established sites still work here — browse the list and add one. To propose a site that isn’t in that list, go back to Clearance Tasks:1
Open Clearance Tasks
From your Field Experience dashboard, click Clearance Tasks.
2
If you're already approved, start an update
On the Application Approved card, click Update Application, then I Understand, Continue. You keep your current access while the update is reviewed. If you’re still in your original clearance flow, skip this step and go straight to Select Sites.
3
Propose the site on Select Sites
On the Select Sites step, click Propose Site (or Propose New Site if the list is empty). Fill in the site details and submit for approval.
Clearance is the only place a new-site request still works when your program has turned this off on My Sites. Don’t wait for a Request New Site button to appear on this tab — it won’t. See Updating an approved application if you need the full update flow.
Canceling a pending site request
If you submitted a request by mistake, chose the wrong site, or your placement changed:1
Find the pending site
On the My Sites tab, locate the site card showing the Pending badge.
2
Open the site detail
Click the card to open the site’s detail view.
3
Cancel the request
Click Cancel request. The request is removed immediately.
Adding a supervisor to a site
Your supervisor needs to be in the system before they can sign off on your hours. If they don’t appear in the supervisor dropdown when you’re logging hours, add them from My Sites or from the Timesheet Actions menu — unless your program has turned those actions off.From My Sites
1
Open the site card
On the My Sites tab, find the placement site and look at the My Supervisor section.
2
Click Add
Click Add next to that heading. If the site already has supervisors in the program, you can pick one. If not, the invite form opens.
3
Invite if needed
Select the correct site and enter the required supervisor details, including their name and email, then submit. They get an invitation email.
From the Timesheet Actions menu
1
Go to the Timesheet tab
Navigate to the Timesheet tab from the main navigation.
2
Open the Actions menu
Click Actions in the timesheet toolbar.
3
Select Add Supervisor
Choose Add Supervisor from the menu. Select the correct site and enter the required supervisor details, including their name and email, then submit.
Supervisor choices are linked to the selected site. If you use multiple sites, check the supervisor connection for each one. Switch Supervisor in the Timesheet Actions menu stays available even when Add Supervisor is hidden; it switches among supervisors already linked to you.
If Add and Add Supervisor are missing
Some programs turn off student supervisor invites on My Sites and in Timesheet Actions. That isn’t a bug. To invite someone new, go back to Clearance Tasks:1
Open Clearance Tasks
From your Field Experience dashboard, click Clearance Tasks.
2
If you're already approved, start an update
On the Application Approved card, click Update Application, then I Understand, Continue. You keep your current access while the update is reviewed. If you’re still in your original clearance flow, skip this step.
3
Invite on Add Supervisors
On the Add Supervisors step (titled Select Supervisor(s)), click Add new, fill in their name, email, and credentials, then click Invite Site Supervisor.
See Updating an approved application for the full update flow.
Email addresses you can’t invite
To protect existing accounts, the supervisor invite form blocks a few cases. If you see an inline error and the modal stays open, check the email you entered:- Your own email. You can’t add yourself as a supervisor. Enter your supervisor’s email instead.
- An email already used by a student, faculty member, teacher, or admin. That account already has a different role in SimCare and can’t be converted into a supervisor. Ask your supervisor for a personal email address, or contact your coordinator to resolve the conflict.