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The My Sites tab shows all the placement sites where you’re doing your fieldwork. This is where you manage the locations where you’re logging hours — you can view active sites, add established program sites, and track pending approvals. If you see Request New Site on the My Sites tab, click it to propose a site that isn’t in the established list.

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Viewing your sites

Each site card shows:
  • Site name, location, and description
  • Your supervisor(s) at that site
  • Any site-specific requirements or notes
Click a site card to open its full profile, where you can see more detail and take actions like canceling a pending request.
My Sites tab with red arrows pointing to Program Sites, Request New Site, and Add beside My Supervisor

Browse Program Sites, request a new site, or use Add to add a supervisor when your program enables these options.

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Selecting an established site

Select Program Sites to browse your program’s established sites. Search or filter the list, open a site to review its details, and select Add to My Sites for the correct placement.
Many programs activate established sites immediately. Some require approval even when the site is already in Program Sites. Check the resulting status in My Sites and wait for approval if it shows Pending.
This is the fastest path to getting started. If your site is in the established list, use it.

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Requesting a new site

If your placement site isn’t in the established list and you see Request New Site, click that button on the My Sites tab to propose it.

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If you see Request New Site

1

Start the request

Click Request New Site on the My Sites tab.
2

Search before creating a site

Search by Site Name or Address. If you find the correct site, select it and review its details. If it is missing, select Create New Site or Skip and Create New Site.Results can include sites that another student already requested for your program. These show an Awaiting approval or Not yet approved chip. Select the site to join that request instead of creating a duplicate.
3

Complete the site details

Use Next to work through Basic Information, Site Details, and the remaining sections. Complete the required contact and placement information shown by the wizard.
4

Review and submit

Check the Review & Submit page, then select Submit Request. Your coordinator reviews the request unless your program automatically approves it.
If a site with the same name and city already exists, FieldX shows it on the review step and asks whether it’s the one you mean:
  • Yes, use this site adds the existing site to your request.
  • No, mine is a different place submits your details as a new site.
If you pick a site marked Awaiting approval, you join the existing request. When your coordinator approves it, the site becomes active for you too. If you pick a site marked Not yet approved, FieldX sends it to your coordinator as a new request from you. While the request is pending, the site card shows a Pending badge. Once your coordinator approves it, the badge disappears and the site becomes active — you can then log hours there.
Do not log hours at a site that still shows a Pending badge. Those hours may not count toward your requirements if the site is ultimately not approved.

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Canceling a pending site request

If you submitted a request by mistake, chose the wrong site, or your placement changed:
1

Find the pending site

On the My Sites tab, locate the site card showing the Pending badge.
2

Open the site detail

Click the card to open the site’s detail view.
3

Cancel the request

Click Cancel request. The request is removed immediately.
After canceling, you can select an established site instead, or click Request New Site, if available, to submit a new request with the correct site details.

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Adding a supervisor to a site

Your supervisor needs to be in the system before they can sign off on your hours. If they don’t appear in the supervisor dropdown when you’re logging hours, add them from My Sites or from the Timesheet Actions menu — unless your program has turned those actions off.

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From My Sites

1

Open the site card

On the My Sites tab, find the placement site and look at the My Supervisor section.
2

Click Add

Click Add next to that heading. If the site already has supervisors in the program, you can pick one. If not, the invite form opens.
3

Invite if needed

Select the correct site and enter the required supervisor details, including their name and email, then submit. They get an invitation email.

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From the Timesheet Actions menu

1

Go to the Timesheet tab

Navigate to the Timesheet tab from the main navigation.
2

Open the Actions menu

Click Actions in the timesheet toolbar.
3

Select Add Supervisor

Choose Add Supervisor from the menu. Select the correct site and enter the required supervisor details, including their name and email, then submit.
After adding the supervisor, check the Supervisor dropdown for the selected site when logging hours. New invitees also need to follow their invitation email to access their supervisor account.
Supervisor choices are linked to the selected site. If you use multiple sites, check the supervisor connection for each one. Switch Supervisor in the Timesheet Actions menu stays available even when Add Supervisor is hidden; it switches among supervisors already linked to you.

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If Add and Add Supervisor are missing

Some programs turn off student supervisor invites on My Sites and in Timesheet Actions. That isn’t a bug. To invite someone new, go back to Clearance Tasks:
1

Open Clearance Tasks

From your Field Experience dashboard, click Clearance Tasks.
2

If you're already approved, start an update

On the Application Approved card, click Update Application, then I Understand, Continue. You keep your current access while the update is reviewed. If you’re still in your original clearance flow, skip this step.
3

Invite on Add Supervisors

On the Add Supervisors step (titled Select Supervisor(s)), click Add new, fill in their name, email, and credentials, then click Invite Site Supervisor.
See Updating an approved application for the full update flow.

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Who you can add as a supervisor

Admin and faculty accounts can be added as supervisors using their existing email addresses. Students can only be added as supervisors if their admin has enabled special settings that allow it. If you’re a student hoping to add another student (for example, a postdoc) as your supervisor, reach out to your field experience coordinator. You can’t add yourself as a supervisor. Enter your supervisor’s email instead. Free SimCare accounts and existing supervisor accounts work normally — they’ll be linked to your site automatically.

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Common issues