Skip to main content
Welcome to FieldX! Before you can log hours or access your placement, you need to complete the Clearance Process. This is a one-time set of steps your program requires before you can participate in supervised field experience.

​
The Welcome page

The first time you click Field Experience in the sidebar, you’ll land on the Welcome to FieldX page (at /fieldx-get-started). The welcome page shows three step cards:
  1. Complete Paperwork — submit your clearance application
  2. Get Approved — your coordinator reviews and approves your application
  3. Start Field Experience — log hours and complete cohort tasks
At the bottom there’s a primary CTA: Start Paperwork. Click it to begin.
If you’ve already started clearance, the page auto-redirects you straight to the clearance flow. You’ll only see the welcome screen once.

​
Why is my Field Experience page locked?

If you skip the welcome screen and click straight into a Field Experience tab, you’ll see a locked screen. This is expected — it means your pre-application (clearance) hasn’t been approved yet. Almost every action in FieldX — logging hours, accessing your cohort, viewing placement details — requires clearance approval first.
If you see tabs like Discover, Presenting Issues, or My Courses instead of a locked screen, you’re in the SimCare Simulations area, not FieldX. Go back to the main navigation and click Field Experience to reach FieldX.
Once your clearance is approved by your Site Coordinator, the lock lifts and stays lifted for that placement.
If your coordinator later moves you to a new placement (a different level such as Practicum → Internship, or a different track type), your program may require re-clearance for the new placement. You’ll see a blocked screen explaining the change, with a button to complete the clearance tasks again. Your uploaded sites and insurance carry over; you’ll only need to redo handbook and agreement steps.

​
New-term clearance reminders

Some programs require students to redo clearance at the start of each new term. If your program has this turned on:
  • If you’re not currently in an active placement when the new term starts, your Field Experience re-locks with a message like “A new term has started. Please complete clearance tasks again for this term to continue.” Complete the flow again to unlock.
  • If you’re already in an active Practicum or Internship when the new term starts, you’re not blocked. You keep logging hours as usual, and you’ll see a small red dot on the Clearance Tasks button as a reminder to complete the new term’s clearance when you have time.

​
How to complete clearance

1

Click 'Start Paperwork' or 'Clearance Tasks'

On the Welcome page click Start Paperwork. If you’re past the welcome screen, click the Clearance Tasks button on your dashboard.
2

Work through each step in order

Your program’s clearance flow is a series of steps shown in a stepper at the top. Typical steps include:
3

Submit for review

On the Finalize step, review what you submitted and click Submit Application.
4

Wait for approval

Your Program Coordinator reviews each application. You’ll get an email when you’re approved (or when something needs to be corrected). If you’re rejected, the coordinator’s note is visible at the top of the clearance page so you know what to fix.

​
After approval

Once approved, the lock lifts and your full Field Experience dashboard opens. You can:
  • Start logging hours in the Timesheet tab
  • See cohort assignments in the Cohorts tab
  • View and manage your placement in My Sites
  • See your overall progress in My Dashboard

​
Updating an approved application

If something about your placement changes after your application is approved — you switched supervisors, added a new site, or your coordinator asked you to correct a detail — you can update your application without starting over.
1

Open Clearance Tasks

From your dashboard, click Clearance Tasks. You’ll see the Application Approved card with two options: View Application and Update Application.
2

Click Update Application

A confirmation dialog explains that updating starts a new copy of your application pre-filled with your current answers, and that your coordinator will need to re-approve the changes before they take effect. Click I Understand, Continue to proceed.
3

Change only what you need to

You’re placed at the first step of the clearance flow with every answer already filled in. Move through the steps and edit anything that needs updating.
4

Resubmit for review

On the Finalize step, click Submit Application again. Your coordinator will review the changes and either approve or reject the update.
Your originally approved application stays active while your update is pending review, so you keep your full Field Experience access the whole time. Nothing switches over until the update is approved.
Multi-person forms carry forward. Any signature or form step you already completed with a supervisor or third party (for example a signed site agreement) is carried forward as already-complete — you don’t need to collect signatures again unless you change something on that step. Steps you never finished the first time reset to blank so you can complete them fresh.
For details on how to pick signers, track their progress, resend invitations, or swap a signer out, see Multi-person forms & signers.
Next step: Tour the full dashboard in Step 2: The Field Experience dashboard.

​
Common issues

My clearance application looks stuck. Check the top of the Clearance Tasks page for a status banner. If it says “Awaiting Approval,” your coordinator hasn’t reviewed it yet. If it says “Rejected,” scroll down to read their feedback and re-submit after correcting. I can’t find my site or supervisor in the list. On the Sites step, click Request New Site to add a placement that isn’t already in your program’s established list. For supervisors, use the Add Supervisor form to invite them — they’ll get an email and can complete their profile once they accept. The lock screen won’t go away even though I submitted everything. The lock only lifts once your coordinator approves. Check the My Dashboard → Profile Details → Clearance Tasks card for your current status.