As a Faculty Supervisor, your students are organized into cohorts — groups tied to a specific course or placement term (for example, COU 690-002 or Spring Practicum). Joining the right cohort is the first thing you need to do in FieldX: it connects you to your students, their assignments, and their submitted documents so you can review and sign off on their work.
You only need to join a cohort once. After that, your students and their tasks will appear automatically in your Overview and Cohorts tabs.
Two ways to join a cohort
Invitation
The Program Coordinator at your students’ institution can invite you directly by email. When they do:
- You’ll receive an email from noreply@simcare.ai with a join link.
- If you don’t have a FieldX account yet, the link will walk you through creating one.
- If you already have an account, clicking the link will add you to the cohort automatically — no extra steps needed.
Check your spam or junk folder if you don’t see the invitation within a few minutes. Emails come from
noreply@simcare.ai.
Cohort code
If your program gives you an 8-character cohort code instead of a direct invitation:
Log in to FieldX
Go to your institution’s FieldX URL and sign in.
Go to the Cohorts tab
Navigate to the Cohorts tab in the main navigation.
Click Join Cohort
Click the Join Cohort button in the header.
Enter the code
The Join a Cohort as Instructor modal opens. Type in the 8-character cohort code provided by your program coordinator and click Join Course.
Once inside a cohort, you’ll see your specific group of students and any assignments related to them.
Creating your own cohort
Some programs let faculty supervisors create cohorts directly. If this applies to you, click Create Cohort on the Cohorts tab and enter a track code, name, and optional description.
If you don’t see a Create Cohort button, your program manages cohort creation centrally — contact your Program Coordinator.
Common issues
I didn’t receive an invitation email.
Check your spam or junk folder. Emails come from noreply@simcare.ai. If it’s not there, ask your Program Coordinator to resend the invitation or provide you with a cohort code instead.
The invitation link says it has expired or is invalid.
Invitation links can expire. Contact your Program Coordinator and ask them to send a new invitation, or use the cohort code method to join directly.
I joined a cohort but I don’t see any students.
This is normal if students haven’t been added or haven’t completed clearance. Students appear once they’re enrolled in the cohort and approved. If a student is enrolled but not appearing, contact your Program Coordinator.
I entered a cohort code but got an error.
Double-check the code with your Program Coordinator — codes are case-sensitive and may contain zeros vs. the letter O. Make sure there are no extra spaces when pasting.
I can see the cohort but it shows the wrong students.
You may have joined the wrong cohort. Contact your Program Coordinator to confirm which cohort code corresponds to your group of students.
