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Approving student hours as a faculty supervisor is flexible — choose whichever method fits your schedule.

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Option A: From the dashboard

1

Log in to FieldX

Open Field Experience from the sidebar.
2

Find pending tasks

On your Overview page, click the task-count badge on any student row to jump to their pending items. Alternatively, go to the Cohorts tab, open a cohort, and use the My Tasks sub-tab to see all pending reports for that group.
3

Open the action item

Click the action button on any pending report. The report dialog opens with the included hours, comments, and signing controls.
4

Review and sign

Review the hours logged. Click Sign & Approve to sign in the DocuSeal e-signature flow.
Faculty hours report with red arrows pointing to View Logs and Sign and Approve

Review the individual entries with View Logs, then use Sign & Approve when you are ready to sign.

The signing flow is fully embedded — no separate window or extra steps. You can also click View Logs to see each hour entry on the report (date, type, site, duration, notes).

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Option B: From an email

When a student submits a report, you receive an email notification from hello@mail.simcare.ai. Open the signing link in the email to review and complete your signature. A direct signing link can open the signature flow without first visiting your dashboard. Review the report content and follow the signature prompts. Check the completion message to confirm your part was saved.

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Option C: Weekly digest

A weekly digest lists outstanding signatures waiting for you. This lets you catch up on all pending approvals in one go without monitoring the dashboard daily. If your program has the Daily Assignment Digest enabled, you’ll also get a morning email each weekday summarizing what your students completed yesterday.

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Signing as the faculty witness

Some formal reports (e.g., the Weekly Hours Log) require multi-party signatures: student, site supervisor, and you as the faculty witness. Follow the signature status shown on the report. The required signers and signing order depend on the report configuration; you may need to wait for an earlier signer before completing your part. Once everyone signs, the report moves to Completed and a signed PDF is available for download.

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Viewing your students’ submissions on a shared form

For forms with multiple signers (for example, an evaluation signed by the student, site supervisor, and you), you can review submissions from the students you signed for without leaving your task list. Where to find the button:
  • After you sign — the confirmation screen shows a View Student Submissions button.
  • Revisiting a signed form — reopen the form in view-only mode; the button appears next to the form title.
  • From your task list — the Action Items table shows a submissions icon on any completed shared form row.
Clicking the button opens a modal that lists only the instances of that form where you were an assigned signer. Each row links to the fully signed submission so you can review answers, signatures, and download the PDF.
The view is scoped to your students. You won’t see submissions from other faculty members’ students, and program-admin actions (reset, resend, delete, send back) are hidden — those remain with your program coordinator.
If you’re a faculty signer on a form but haven’t signed any instances yet, the button won’t appear until at least one instance you were assigned to has been completed.

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Downloading or printing a completed form

Assigned forms are different from hour reports: they open in /assigned-forms in a new browser tab. Once a form has a saved or submitted response, look for Download PDF on the form. Click Download PDF to open a printable PDF, then print from your browser or PDF viewer.

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Sign & Approve is greyed out

The most common reason Sign & Approve is disabled is that the report shows zero hours for its date range.
Click View Logs to check the entries included in the report. If the report has no hours, ask the student to check the report dates, site, supervisor, and their hour entries. Refresh the report after corrections.
Programs can flag long entries in amber. The default threshold is 2 hours or more; your program can change or disable the notice. A flag asks you to review the duration and does not automatically reject the entry.

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Denying a report

If a report needs to be sent back:
1

Add a comment

Explain what needs to change in Comments. Choose Everyone if the student should see the reason; use Hidden from students for an internal note.
2

Click Deny

Click Deny to open the confirmation dialog.
3

Confirm the denial

Click Deny in the dialog. The report moves to Rejected. Faculty or a Program Admin can arrange a resubmission if needed.
Comments support threaded replies so you, the student, and the Program Admin can continue the conversation in context.

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A report is “In Progress” but nothing is happening

In Progress does not mean that opening the signing window completed your signature. Reopen the report and check its signature status. You may have signed your part while another required signature is still outstanding. Return to Cohorts, open the cohort, and select My Tasks to review the item; contact the outstanding signer or your Program Admin if it needs follow-up.