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Approving student hours as a faculty supervisor is flexible — choose whichever method fits your schedule.

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Option A: From the dashboard

1

Log in to FieldX

Open Field Experience from the sidebar.
2

Find pending tasks

On your Overview page, click the task-count badge on any student row to jump to their pending items. Alternatively, go to the Cohorts tab, open a cohort, and use the My Tasks sub-tab to see all pending reports for that group.
3

Open the action item

Click the action button on any pending report. The Action Item Panel opens — a unified side panel that shows the report, the hours attached, your comments, and the signing controls.
4

Review and sign

Review the hours logged. Click Sign & Approve to sign in the DocuSeal e-signature flow.
The signing flow is fully embedded — no separate window or extra steps. You can also click View Logs to see each hour entry on the report (date, type, site, duration, notes).

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Option B: From an email (no login required)

When a student submits a report, you receive an email notification from noreply@simcare.ai. The email includes a direct Sign & Approve link — you can approve right from your inbox without logging in. The link opens a focused DocuSeal page with the report content and signing pad. Once signed, you’re done.

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Option C: Weekly digest

Every Saturday, you’ll receive an automated digest email listing every outstanding signature waiting for you. This lets you catch up on all pending approvals in one go without monitoring the dashboard daily. If your program has the Daily Assignment Digest enabled, you’ll also get a morning email each weekday summarizing what your students completed yesterday.

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Signing as the faculty witness

Some formal reports (e.g., the Weekly Activity Ledger) require multi-party signatures: student, site supervisor, and you as the faculty witness. The order of signatures is enforced — the report won’t appear in your queue until the parties before you have signed. Once everyone signs, the report moves to Completed and a signed PDF is available for download.

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Downloading or printing a completed form

Assigned forms are different from hour reports: they open in /assigned-forms in a new browser tab. Once a form has a saved or submitted response, the task row shows a top-right Download PDF button. Click Download PDF to open a printable PDF, then print from your browser or PDF viewer.

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Sign & Approve is greyed out

The most common reason Sign & Approve is disabled is that the report has zero approved hours attached to it.
Click View Logs on the report to see the hour entries. If the log is empty or all entries are pending, the student needs to submit hours — or previously approved hours may have been unlocked or deleted.
Entries longer than 1.5 hours are flagged in amber — these aren’t auto-rejected, but they may warrant a quick check with the student.

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Denying a report

If a report needs to be sent back:
1

Click Deny

This opens the comments section.
2

Add your reason

Be specific — the student will see this message. Set visibility to Everyone or Hidden from students if your note is for program staff only.
3

Confirm

The report moves to the Rejected tab and the student is notified.
Comments support threaded replies so you, the student, and the coordinator can continue the conversation in context.

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A report is “In Progress” but nothing is happening

In Progress means you opened the signing flow but didn’t complete it. Return to the Tasks tab, find the report, and resume the signing process. If the signing interface won’t load, try a different browser or clear your cache.