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Your Overview tab is your home base. It shows all students across your placement site(s) and surfaces exactly what needs your attention so you do not have to hunt for it.

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KPI cards

At the top of the Overview tab, three summary cards give you a quick health check at a glance: These numbers update in real time as students submit work and signatures are collected.

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Student table

Below the KPI cards is a table listing every student assigned to you. The table sorts automatically — students with the most pending tasks appear at the top so your highest-priority work is always visible first. Each row shows:
  • Student name and program
  • Site name
  • N Tasks button — click it to jump directly to the Tasks tab pre-filtered for that student
Use the search box above the table to filter by student name, track, or site name. This is especially useful if you supervise students at multiple sites.

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Tasks tab: where you take action

The Tasks tab is where you sign reports and complete forms. It has four sub-tabs: You can filter the Tasks tab by student name, track, or document type (Forms vs Reports).
If you supervise students at multiple sites, all of their tasks appear aggregated in one Tasks tab. Use the student name filter to focus on one person at a time.

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Viewing a student’s hour logs

Before signing a report, you can review the individual timesheet entries that make it up. This is especially important for catching data entry errors before they become part of the official record.
1

Go to the Tasks tab

Click Tasks in the top navigation.
2

Open the report

Click any report in the Pending sub-tab. Reports open in a panel on the right side of the dashboard. Forms open in a new browser tab.
3

Click View Logs

Inside the report panel, click View Logs. You will see each individual time entry with its date, activity type, site, duration, and any notes the student added.
4

Review flagged entries

Any entry longer than 1.5 hours is flagged in amber. This is a prompt to double-check — it does not block approval, but it is worth confirming with the student that the duration is correct before signing.
The Sign & Approve button will be greyed out if the report has zero approved hours. This means the student has not yet had any hours approved, or previously approved hours were unlocked or deleted. Click View Logs to confirm — if hours are missing, ask the student to log and submit their hours before you can sign the report.

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Denying a report

If something is incorrect and you cannot approve the report:
1

Click Deny

Inside the report panel, click the Deny button.
2

Add a reason

Type your explanation in the Comments section. This is sent to the student so they know what to fix.
3

Confirm

Confirm the denial. The report moves to your Rejected tab and the student is notified.
When writing a denial comment, you can set visibility to Everyone (student can see it) or Hidden from students (internal note only). Comments support threaded replies, so you can have a back-and-forth conversation directly on the document.

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My Site tab

The My Site tab shows a card for each placement site you supervise. Each card displays:
  • Site name, address, and logo
  • A roster of active students placed there
From each card you can upload a site logo, edit site details, or remove yourself from the site.
If your My Site tab shows “No sites yet,” it means no students have added you as their supervisor yet. A site appears here once at least one student selects you as their supervisor during their placement setup.

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Email notifications and weekly digest

You do not need to log in to stay on top of your queue:
  • Email notification — when a student submits a report or form, you receive an email from noreply@simcare.ai. You can sign the document directly from the email link without logging into the dashboard.
  • Weekly digest — every Saturday you receive a summary of all outstanding signatures. Use it as a weekly checklist.
If you prefer to batch your signing, the Saturday digest is a reliable prompt. If you prefer to sign as items come in, the individual submission emails make that easy too.

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Common issues

Sign & Approve is greyed out and I cannot click it. The report has zero approved hours. Open the report, click View Logs, and check whether any hours are listed. If the log is empty or all entries show as unapproved, the student needs to log their hours and resubmit before you can sign. Ask the student to check their own dashboard. I am not receiving email notifications. Check your spam or junk folder. All emails come from noreply@simcare.ai — add this address to your contacts or safe-senders list so future messages are not filtered. I cannot find a specific student. Use the search box on the Overview tab or the Tasks tab. Type the student’s name, their program track, or the site name. If the student still does not appear, they may not have added you as their supervisor yet — ask them to confirm your name is listed on their placement. My Site tab is empty. No students have selected you as their supervisor yet. Once a student adds you during their placement setup, your site will appear automatically. I accidentally denied a report. Contact the student and let them know. They will need to resubmit the report so it re-appears in your Pending tab for approval. You cannot undo a denial yourself from the dashboard. A student’s task count says 0 but I know they submitted something. Try refreshing the page. If the task still does not appear, ask the student to confirm they clicked Submit and not just Save. Drafts saved by the student are not sent to you until they explicitly submit.