> ## Documentation Index
> Fetch the complete documentation index at: https://app.simcare.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Program Oversight

> For program admins: see how many recordings your students have, request access to them, and remove them.

The **Program Oversight** tab is for program admins (the teacher admin or program admin role). Use it to manage your students' supervision recordings, for example when a student leaves and their recordings should no longer be reachable.

## What you see

The tab lists one row per student with their name and email, how many recordings they have, total length, size, when they last recorded, and an **Access** status.

| Access status | Meaning |
| - | - |
| **Not requested** | You haven't asked for access |
| **Awaiting student** | You've asked, and the student hasn't answered |
| **Granted** | The student approved. You can open their recordings |
| **Declined** | The student said no. You can send a new request later |
| **Revoked** | Access ended |
| **Program policy** | Your program lets admins view without approval |

## Does a student need to approve?

That's a program setting, under **Program Management**, then **Student Visibility**, then **Student recordings**. You can also find it in Meet's **Settings** tab.

![Meets Settings tab showing Require student approval before admins view recordings and its explanation.](https://mintcdn.com/simcare-83a8bffd/SRZMQ3Qe2EYv843N/images/meet/recording-access-settings.jpg?fit=max\&auto=format\&n=SRZMQ3Qe2EYv843N\&q=85\&s=28871e7f7fcee210bebf642c384f1d29)

The Student recordings setting controls whether admins must request approval.

* **Approval required (on):** you see counts but can't play a recording until the student approves.
* **Approval not required (off):** you can play your program's students' recordings directly, and every view is logged.

Supervising faculty always need the student's approval. Removing recordings never needs approval.

## Request access

1. Find the student and click **Request access**.
2. The student gets an email with a link. They must sign in as themselves to answer, so forwarding it grants nothing.
3. When they approve, the row shows **Granted**. The approval also covers recordings they make later and doesn't expire.

Click **Revoke access** to end it, or **Withdraw** to cancel a request that hasn't been answered.

## Remove a student's recordings

1. Click **Remove** on the student's row.
2. Choose **Archive** or **Delete permanently**.
3. Check the list of recordings that will be removed, then type the confirmation word.

| Option | What happens |
| - | - |
| **Archive** | Recordings disappear from SimCare and all sharing stops. The video files are kept |
| **Delete permanently** | Recordings, video files, transcripts, comments, and speaker labels are destroyed. This can't be undone |

Both options remove the recordings from every place in SimCare, including the student's own Past sessions. Permanent deletion is recorded in the audit log. If a video file can't be deleted right away, it's retried until it's gone, and the page tells you how many are still pending.

Only program admins can remove recordings. Supervising faculty can't.


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