> ## Documentation Index
> Fetch the complete documentation index at: https://app.simcare.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Running Reports

> Generate reports on your own field experience data from the Run Reports tab.

The **Run Reports** tab lets you generate reports using your own logged data — a quick way to check your progress or pull together your field experience activity for a supervisor or advisor.

<Frame caption="Select Preview to inspect a report, or Run report to configure and generate it.">
  <img src="https://mintcdn.com/simcare-83a8bffd/_D3QDZsjB9pstsg9/images/fieldx/students/run-reports-annotated.png?fit=max&auto=format&n=_D3QDZsjB9pstsg9&q=85&s=dc6d016cd5225581b2a8a4f913731538" alt="Run Reports tab with red arrows pointing to Preview and Run report for Hours Summary" width="1793" height="877" data-path="images/fieldx/students/run-reports-annotated.png" />
</Frame>

## Available reports

The student catalog includes these reports, scoped to your own records:

| Report                | What it shows                                                                                                        |
| --------------------- | -------------------------------------------------------------------------------------------------------------------- |
| **Hours Summary**     | Total hours by activity type for a term or date range, with optional breakdowns by week, supervisor, site, or cohort |
| **Hours Log**         | Individual hour entries, their status, and approval details                                                          |
| **Hours Trend Chart** | A visual chart of your hours over time                                                                               |

**Hours Summary** replaces **Weekly Activity Ledger** and **Multi-Week Hours Progress**. **Hours Log** replaces **Complete Hours Entry Log**. Report availability and options can depend on your program.

<Note>
  These exports help you review your data. To submit hours for approval, complete your assigned report in [Cohorts](/docs/fieldx/students/step-4-the-cohorts-tab). **Actions → Create personal report** on Timesheet is a separate signature workflow for independent reports.
</Note>

## Running a report

<Steps>
  <Step title="Choose a report">
    Search the catalog or find the report in the list. Select **Run Report** to open its configuration. The **Preview** shortcut also lets you inspect the report before downloading it.
  </Step>

  <Step title="Set the period and filters">
    For **Hours Summary** or **Hours Log**, choose an academic term or enter a custom start and end date. Review **Experience type** and **Approval status**. **Approved only** excludes entries still awaiting approval; choose another status option when you need to inspect those entries too.

    For **Hours Summary**, use **Break down by** if you want separate rows by week, supervisor, site, or cohort. Your population is limited to your own data.
  </Step>

  <Step title="Choose an output and preview">
    Choose **Excel workbook**, **CSV**, or **PDF**. Select **Preview first 200 rows** to check the result before exporting. The preview is limited to the first 200 rows; it is not the full download.

    <Frame caption="Set the report period, choose an output format, and run the export.">
      <img src="https://mintcdn.com/simcare-83a8bffd/qgIWHo9QpU8MYM9n/images/fieldx/audit/student-report-configuration.png?fit=max&auto=format&n=qgIWHo9QpU8MYM9n&q=85&s=821c72461d1718b1f8e7a17b177173ee" alt="Hours Summary configuration with red arrows pointing to the period preset, Excel workbook output, and Run XLSX" width="1793" height="877" data-path="images/fieldx/audit/student-report-configuration.png" />
    </Frame>
  </Step>

  <Step title="Generate the report">
    Select the output button, such as **Run XLSX**, **Run CSV**, or **Run PDF**. The available controls for **Hours Trend Chart** differ from the table reports; use its date and chart options to select the view you need.
  </Step>
</Steps>

These reports can help you review your own progress and field experience activity over time.

<Tip>
  See also: [My Dashboard](/docs/fieldx/students/my-dashboard) for your overall progress at a glance.
</Tip>