> ## Documentation Index
> Fetch the complete documentation index at: https://app.simcare.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Step 5: My sites

> View your placement sites, request new ones, and manage your supervisor connections.

The **My Sites** tab shows all the placement sites where you're doing your fieldwork. This is where you manage the locations where you're logging hours — you can view active sites, request new ones, and track pending approvals.

## Viewing your sites

Each site card shows:

* Site name, location, and description
* Your supervisor(s) at that site
* Any site-specific requirements or notes

Click a site card to open its full profile, where you can see more detail and take actions like canceling a pending request.

## Selecting an established site

Your program maintains a list of pre-approved sites. Browse the list and select one that matches where you're doing your placement.

<Tip>Established sites don't require coordinator approval — once you select one, it's immediately active and you can log hours there right away.</Tip>

This is the fastest path to getting started. If your site is in the established list, use it.

## Requesting a new site

If your placement site isn't in the established list, you can submit a request for it to be added and approved.

<Steps>
  <Step title="Start the request">
    Click **Request New Site** on the My Sites tab. You can also submit a new site request during the clearance process if prompted.
  </Step>

  <Step title="Provide site details">
    Fill in the basic information about the site: name, location, and a brief description. Include your supervisor's name and contact email so your coordinator can verify the placement.
  </Step>

  <Step title="Submit for review">
    Submit the request. Your coordinator will review it and either approve or reach out with questions.
  </Step>
</Steps>

While the request is pending, the site card shows a **Pending** badge. Once your coordinator approves it, the badge disappears and the site becomes active — you can then log hours there.

<Warning>Do not log hours at a site that still shows a Pending badge. Those hours may not count toward your requirements if the site is ultimately not approved.</Warning>

## Canceling a pending site request

If you submitted a request by mistake, chose the wrong site, or your placement changed:

<Steps>
  <Step title="Find the pending site">
    On the My Sites tab, locate the site card showing the **Pending** badge.
  </Step>

  <Step title="Open the site detail">
    Click the card to open the site's detail view.
  </Step>

  <Step title="Cancel the request">
    Click **Cancel request**. The request is removed immediately.
  </Step>
</Steps>

After canceling, you can submit a new request for a different site or select an established site instead.

## Adding a supervisor to a site

Your supervisor needs to be in the system before they can sign off on your hours. If they don't appear in the supervisor dropdown when you're logging hours, you need to add them manually.

<Steps>
  <Step title="Go to the Timesheet tab">
    Navigate to the **Timesheet** tab from the main navigation.
  </Step>

  <Step title="Open the Tools menu">
    Click the three-dots icon in the timesheet toolbar to open the **Tools** menu.
  </Step>

  <Step title="Select Add Supervisor">
    Choose **Add Supervisor** from the menu.
  </Step>

  <Step title="Enter their details">
    Enter your supervisor's name and email address, then submit.
  </Step>
</Steps>

Your supervisor will receive an invitation email. Once they accept and join, they'll appear in your supervisor dropdown when logging hours.

<Note>Adding a supervisor here makes them available across all your sites — you don't need to add them separately per site.</Note>

### Email addresses you can't invite

To protect existing accounts, the supervisor invite form blocks a few cases. If you see an inline error and the modal stays open, check the email you entered:

* **Your own email.** You can't add yourself as a supervisor. Enter your supervisor's email instead.
* **An email already used by a student, faculty member, teacher, or admin.** That account already has a different role in SimCare and can't be converted into a supervisor. Ask your supervisor for a personal email address, or contact your coordinator to resolve the conflict.

Free SimCare accounts and existing supervisor accounts work normally — they'll be linked to your site automatically.

## Common issues

| Problem                                                         | What to do                                                                                                                                                                                    |
| --------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| My site isn't in the established list                           | Click **Request New Site**, fill in the details, and submit. Your coordinator will review it.                                                                                                 |
| My site has been Pending for a long time                        | Contact your coordinator directly — they may need additional information to approve it.                                                                                                       |
| I requested the wrong site                                      | Open the site card with the Pending badge, click into it, and use **Cancel request**. Then resubmit with the correct site.                                                                    |
| My supervisor doesn't appear in the dropdown when logging hours | Go to Timesheet > Tools (three-dots) > Add Supervisor and enter their name and email. They'll get an invitation.                                                                              |
| My supervisor was added but still isn't showing up              | They haven't accepted the invitation yet. Ask them to check their email (including spam) for the invite.                                                                                      |
| I can't log hours at my site                                    | Check that the site is active (no Pending badge). Also confirm your clearance is approved — go to My Dashboard > Profile Details > Clearance Tasks. Hour logging requires clearance approval. |
| I selected an established site but it doesn't appear on my list | Refresh the page. If it still doesn't appear, contact your coordinator — there may be a configuration issue with that site.                                                                   |