> ## Documentation Index
> Fetch the complete documentation index at: https://app.simcare.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Step 4: The cohorts tab

> Enroll in cohorts, complete assigned forms, sign reports, and manage your learning contract.

The **Cohorts** tab is your academic work hub. It surfaces everything that needs your attention — pending forms, reports waiting for your signature, urgent items due soon, and your learning contract for each cohort.

<Note>The Cohorts tab shows a blocked overlay until your clearance is approved. If the tab is locked, go to **My Dashboard → Profile Details → Clearance Tasks** and complete any outstanding items first.</Note>

## Enrolling in a cohort

If your instructor sent you an enrollment code:

<Steps>
  <Step title="Open the Cohorts tab">
    Click the **Cohorts** tab in your Field Experience dashboard.
  </Step>

  <Step title="Click 'Enroll in Cohort'">
    The **Enroll in Cohort** button is in the top right header.
  </Step>

  <Step title="Enter the code">
    The **Enroll in a Cohort** modal opens. Type the **Enrollment Code** your instructor gave you and click **Enroll**.
  </Step>
</Steps>

If your instructor invited you by email instead, you don't need to do anything — the cohort appears automatically when you log in.

<Tip>An urgent red dot appears on the Cohorts tab itself when you have tasks due within 3 days. If you see it, open the tab right away.</Tip>

## Your learning contract

At the top of the Cohorts tab is your **Learning Contract** card — a per-cohort agreement that defines your goals, expectations, and signature plan for the term. Its state changes as you progress:

| State                 | What it means                                                                      |
| --------------------- | ---------------------------------------------------------------------------------- |
| **Start**             | You haven't begun yet — click to start filling it out                              |
| **Continue**          | You started but didn't finish — pick up where you left off                         |
| **Send for Sign-Off** | You finished the draft — send it to your faculty and site supervisor for signature |
| **Pending**           | One or more parties haven't signed yet                                             |
| **Signed**            | All parties signed — the contract is locked in for the term                        |

You'll usually complete the learning contract within the first 1–2 weeks of a new cohort.

## Inside a cohort

Click a cohort card to open it. Your tasks are organized into three columns:

| Column          | What's here                                 |
| --------------- | ------------------------------------------- |
| **To Do**       | Tasks you haven't started yet               |
| **In Progress** | Forms or reports you've partially completed |
| **Completed**   | Submitted forms and signed reports          |

Most tasks will be evaluation forms or hour-log reviews assigned by your faculty supervisor.

## Upcoming tasks panel

At the top of the Cohorts tab, the **Upcoming tasks** panel aggregates pending work across all your cohorts in one view. This is the fastest way to see what needs your attention without clicking into each cohort individually.

Items due within 3 days display an urgency flag — check this panel regularly so nothing sneaks up on you.

## Completing an assigned form

<Steps>
  <Step title="Click the form">
    From the To Do column (or the Upcoming tasks panel), click a form to open it.
  </Step>

  <Step title="Fill it out">
    The form opens in a new tab at `/assigned-forms`. Complete every required field — required fields are marked with a red asterisk.
  </Step>

  <Step title="Save or submit">
    * **Save Draft** keeps your progress without submitting
    * **Submit** finalizes the form and notifies whoever needs to review or sign it next
  </Step>
</Steps>

If a form requires signatures from multiple people, it moves to **In Progress** after you submit and to **Completed** once everyone signs.

## Downloading or printing a form

After a form has a saved or submitted response, its task row shows a top-right **Download PDF** button. Click **Download PDF** to open a printable PDF version of the form in a new tab, then use your browser or PDF viewer's print button.

<Tip>If printing from the form page cuts off content, download the PDF first and print the PDF instead.</Tip>

## Signing a report

For hour-log reports, your signature is just the first of several. The report typically goes to your site supervisor, then your faculty supervisor, then back to you for final acknowledgement. You'll see the progression in the report's status.

<Note>If a report is waiting on someone else, you can't speed it up from your end. Check My Dashboard → Profile Details → Timesheet Reports to see what's outstanding.</Note>

## Common issues

**My cohort isn't showing up after I entered the enrollment code.**
Double-check that you typed the code correctly. If the modal accepted the code but no cohort appears, refresh the page. If it's still missing, contact your instructor or program coordinator — the cohort may have been archived.

**The cohorts tab is locked even though I submitted clearance.**
Clearance needs to be **approved**, not just submitted. Check My Dashboard → Profile Details → Clearance Tasks for your current status. Once your coordinator approves, the lock lifts automatically.

**A form moved to "In Progress" but I already submitted my part.**
**In Progress** means at least one required signature is still missing. Your part is done — wait for the next signer (usually your site supervisor or faculty). If it's been more than a week, send them a polite reminder.

<Tip>Next step: Learn how to manage your placement sites in [Step 5: My sites](/docs/fieldx/students/step-5-my-sites).</Tip>